The Discretionary Fund is no longer accepting applications for the 2016-2017 school year

USG Discretionary Fund

2016-2017 Policies and Guidelines

Winston Lee |  Associate Director

Timothy Vorhoff | Associate Director

Melanie Franceschini | Assistant Director

Kody Ferguson | Assistant Director

discfund@usc.edu

 

Purpose

The Discretionary Board is established to fund programming events by recognized student organizations. It is the board’s goal to sponsor events that are entertaining, cultural, and/or educational, which cater to the entire student body.

 

How To Apply

  • Application
    • Complete the two-part funding application on the USG Funds website
    • Part 2 of the application requires a full budget for your program along with official invoices/quotes/estimates for each individual expense
    • Your application will not advance in the funding process until both parts are completed within necessary deadlines (see “Deadlines”)
    • The entire organization will be held responsible for the actions of any representative involved with their funding application – choose your main point of contact for the application wisely
    • Applications with missing or inaccurate information will be rejected
    • Deadlines
      • Applications are due four weeks prior to either the date of the event or the due date of the earliest payment (whichever comes first)
      • For same-week consideration, applications must be received by noon at least two days prior to the next funding board meeting
      • Funding is a first-come, first-served program. Apply as early as possible to avoid delays caused by school breaks and other technical issues
      • Eligibility
        • Only undergraduate, student-run student organizations recognized through the Office of Campus Activities or the Office of Fraternity and Sorority Leadership Development are eligible for funding
        • Applicants may receive funds from only one USG account per event. Examples of other USG accounts include all USG Funding Boards, Program Board, and RCC – an individual event may only receive funds from one such source
        • Only undergraduate students may serve as the point of contact for applications. No advisors, faculty, or graduates may work on the funding application process
        • Vendors used in funding applications must either be USC-approved vendors or accept VISA Credit Card. Checks cannot be issued
        • Applications received from organizations with access to other University-mandated fees must disclose this information on the application and will not receive priority consideration for funding. These will be reviewed on a case-by-case basis
    • What to expect from USG
      • The Director of the Discretionary Fund will respond to all inquiries within two business days, including funding decisions and any changes in the application’s status
      • The Director of the Discretionary Fund will request and make timely payments in accordance with University and USG internal policy
      • Funding Applications will be voted on by USC undergraduates in a closed meeting with supervision from non-voting university staff

 

What We Fund & Don’t Fund

  • Appropriate use of funds
    • Events must be on-campus and be open to all USC Undergraduates free of charge
    • Rare exception will be granted to off-campus events if free transportation is available to the event and the event has a significant benefit to the USC community
    • Examples of typically-funded costs
      • Staging & lighting, decoration
      • Talent, production, or production rights
      • Venue, staffing, security
      • Printing costs (non-promotional)
      • Many various other
  • Will Not Be Funded
    • Alcoholic beverages
    • Food, T-Shirts, Gifts, or any durable goods
      • Any such items critical to the function of the program may be considered as an exception to this rule at the board’s discretion
    • Refundable deposits, deposits on future events, or cleaning/damage fees
    • Promotional materials
    • Airfare
    • Reimbursements
    • Student vendors
  • Limitations on support
    • Individual organizations may receive a maximum of $4,100 from the Discretionary Fund per academic year
      • Use of a USG Funds Workshop voucher may allow for a maximum of $4,300 to be considered
  • The Discretionary Fund may not exceed a $10 cost-per-head on the basis of undergraduates in attendance at the event
  • Funding decisions are never guaranteed – precedence and/or basic qualification do not suggest approval of the application
  • Collaboration: A collaborative application with multiple student organizations can be considered for more than $4,100. Approved funds will be counted evenly among all organizations involved against their annual limit.

 

Funding Presentation

  • The Director of the Discretionary Fund will schedule a brief presentation once the entire application is complete and verified.
  • Applicants must present to the funding board in order for the board to vote on the application.
  • Due to the volume of applications, presentations cannot be moved or rescheduled. Missed presentations will result in automatic rejection of the funding application.
  • Funding applicants should wear business casual attire at their presentation

 

Applicant Follow-Up

  • The USG logo will be prominently displayed on all promotional media for the event
  • Actively correspond with the Director concerning completing the payment process. Failure to do so in a timely manner will result in cancellation of your funding
  • Any increase in costs beyond the original allocation by the Funding Board will not be covered by USG
  • Submit all receipts (and/or final invoices if requested) within two weeks of the event
  • Submit online Event Evaluation form within two weeks of the event

 

A Few Friendly Reminders

  • The Funding Board reserves the right to reject, partially-, or wholly-fund any application
  • Funding decisions are final. Rejected applications can re-apply with a new application given all deadlines are met and some condition of the proposed program has been changed
  • Never pay for approved expenses with your own money – USG only pays vendors directly and will not reimburse any expenses
  • Any changes requested by the applicant to an approved funding application voids USG’s guarantee to make any payments on that application. If such a change does void or cancel a payment, USG will not owe the organization or vendor any funds
  • Failure to comply with any of these stated funding guidelines at any time will result in automatic rejection of the application and the organization will lose access to USG Funds for two academic years.